Hi all. This comes about due to recent calls I’ve been getting about persons running out of space in their various emails. I’ll expand on this later, but let me put some basic info here for now.
Most email providers that have other services - Google, Microsot and Yahoo for example - have changed their policies regarding storage. Let’s use Google and Microsoft as examples.
Note above what’s said by Google. Unlike previously where backups for apps like WhatsApp would be done in a separate space and your mail would be separate from other storage, ALL services are now tied to a single storage space. So whatever you do - it’s all coming out of your available storage.
Microsoft as well has something similar. If you use OneDrive for cloud storage you’ll realize that it’s shared with Outlook (email) storage as well.
There are ways to clean this out - but it’s best to do a backup first. Depending on the service you have and the size of your emails, the method for doing the backup may differ.
One method is to use a free email program like Thunderbird.
Download - put in your existing details. Allow Thunderbird to pull ALL of your mail. Then search and delete files that have attachments - or larger files from your storage.
That’s an example of doing a search in Gmail.
Above is an example of the search option in Outlook. It’s a tedious process, but you’ll have to search through and remove the mail with attachments manually.
Once you’ve done so, you will have access to your resources again. Some persons have reported being unable to send/receive emails - usually when your mail is full or close to it.
I hope this information will help some persons until I’m able to expand on it.
EDIT
Please note that this is very closely related to another discussion here.
So the focus will be Hotmail/Outlook cleaning once I get a chance to spend some time on it.